Manuals
- Spellman/Betran 205B High Voltage power supply:
.pdf
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Funding Sources
- UVA: Small Research and Travel Grants:
link
- DOE: US Graduate Student Research Support at National Labs:
link
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Rates
Rates
UVA rates are very hard to find: these are what I have gleamed largely experimentally.
The UVA fiscal year begins on July 1: rate for a particular year are those after
that date.
Fiscal
Year
| Overhead
| Fringe Benefits
|
On
Campus
| Off
Campus
| FNAL
travel
| Faculty
(9 mon)
| Faculty
(12 mon)
| Scientific
Staff
| UVa
Staff
| Temps
Staff
| Temps
Non-Staff
| Part-time
Wage
| Students
(regis)
| Students
(unregis)
|
| 2022 |
61.5% |
28.0% |
? |
6.8% |
28.0% |
28.0% |
37.7% |
? |
? |
6.8% |
0.0% |
6.8% |
| 2020 |
61.5% |
26.0% |
14.0% |
6.3% |
28.3% |
28.3% |
38.1% |
? |
16.8% |
6.3% |
0.0% |
6.3% |
| 2019 |
61.5% |
26.0% |
14.0% |
7.6% |
28.3% |
28.3% |
38.1% |
? |
16.8% |
7.6% |
0.0% |
7.6% |
2018 |
61.5% |
26.0% |
14.0% |
6.1% |
28.4% |
28.4% |
39.4% |
?% |
10.5% |
6.1% |
0.0% |
6.1% |
| 2017 |
61.0% |
26.0% |
14.00% |
5.7% |
27.8% |
27.8% |
38.5% |
?% |
10.0% |
5.7% |
0.0% |
5.7% |
| 2014 |
58.0% |
26.0% |
13.75% |
5.5% |
26.3% |
26.3% |
35.6% |
16.0% |
10.5% |
6.0% |
0.0% |
6.0% |
| 2013 |
58.0% |
26.0% |
13.75% |
5.5% |
26.3% |
26.3% |
35.6% |
16.0% |
10.5% |
5.5% |
0.0% |
5.5% |
| 2012 |
54.0% |
26.0% |
11.6% |
5.5% |
26.8% |
26.8% |
35.2% |
16.0% |
10.5% |
5.5% |
0.0% |
5.5% |
| 2011 |
54.0% |
26.0% |
11.7% |
5.5% |
26.8% |
26.8% |
31.3% |
17.2% |
10.5% |
5.5% |
0.0% |
5.5% |
| 2010 |
54.0% |
26.0% |
10.0% |
6.7% |
27.5% |
27.5% |
38.9% |
17.2% |
10.5% |
6.7% |
0.0% |
6.7% |
| 2009 |
51.5% |
26.0% |
10.0% |
6.3% |
26.9% |
26.9% |
36.8% |
17.2% |
10.5% |
4.0% |
0.0% |
4.0% |
Student Pay
Fiscal
Year
| Graduate Student
| Other
|
Medical
Insurance
| Academic
Year
| Summer
| Tuition Remission
|
Passed
qual
| Failed
qual
| Academic Year
| Summer
| Undergrad
| High
School
|
| 2023 |
|
$24,000 |
|
|
|
|
$15/hr |
|
| 2022 |
$2,980 |
$21,000 |
$7,000 |
$7,000 |
$9,122 |
|
$12-$15/hr |
|
| 2017 |
$2,735 |
$20,000 |
$5,600 |
$5,000 |
In state (yrs 1-3):
Out state (yrs 1-3):
Foreign (yrs 1-3):
In state (yrs 4-):
Out state (yrs 4-):
Foreign (yrs 4-):
Off gnds, all (yrs 1-):
|
$7,346
$8,048
$8,148
$8,028
$8,048
$8,148
$5,504
|
$1,220 |
$7.25-$15/hr |
$10.65/hr |
| 2014 |
$2,675 |
$18,500 |
$5,750 |
$5,250 |
here |
$7.25-$15/hr |
$12/hr |
| 2013 |
$2,675 |
$18,500 |
$5,750 |
$5,250 |
$3,900 |
$1,030 |
$7.25-$15/hr |
$12/hr |
| 2012 |
$2,675 |
$18,500 |
$5,750 |
$5,250 |
$3,900 |
$1,030 |
$8-$12/hr |
$12/hr |
| 2011 |
$2,326 |
$18,000 |
$5,600 |
$5,100 |
$3,786 |
$1,000 |
$8-$12/hr |
$10.65/hr |
| 2010 |
$2,400 |
$17,900 |
$5,500 |
$5,000 |
$3,548 |
$950 |
|
|
| 2009 |
$2,092 |
$17,900 |
$5,400 |
$4,900 |
$3,332 |
$1,263 |
|
|
Notes:
- Overhead (F&A) rates are locked in for the duration of the funding period, or SOW.
- UVa fiscal year ends June 30, Federal fiscal year September 30.
- Undergraduate student rates:
- The range is set by the provost.
- Non-UVa students (such as high school students) must be paid a minimum
(living wage) of about $12/hr.
In addition, they have the part-time wage benefit plus temps non-staff benefit on top.
Benefits
- Research Scientists:
- Benifits (note Postdoctoral Fellow a medical position):
.pdf
- Resident in Charlottesville: Conventry/Southern Health
- Resident outside of Charlottesville: Aetna
- Information: Erika Wheat: 982-0123
Department Technical Support Facilities
| Task
| Rate
|
| Electrical Engineering |
$91.25 |
Electrical Technician |
$38 |
| Shop |
$27.25 for first 100 hr; 55.25 after that |
| Computing Support |
$0 |
Note: All except the electrical engineering are subsidized by the physics department.
Note: No overhead should be charged to these.
Note: The fringe for non-registered students is Social Security.
Note: Faculty are only allowed to work on research 20 weeks during the AY and 8 weeks in the summer.
Reimbursement
- Speaker and Visitor Meals:
- Breakfast: $9/person
- Lunch: $13/person
- Dinner: $29/person
Funding
- UVa DUNS number: 065391526
Fermilab
Lab Service Account Priveledges
| Level |
Amount |
| 1 |
$500 |
| 2 |
$2500 |
| 3 |
unlimited |
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How to buy things
Rules
- Equipment < $5,000 is charged F&A (overhead) unless it is capitalized.
That is, it is part of a piece of equipment and has a PY number attached
to it.
- Equipment orders > $10,000 needs a sole source form. That includes an order
with several items, each of which is less than $10,000, but with a total greater
than $10,000.
- If building a piece of apparatus that is more than $5,000, and that will
be owned by UVa, then it can be caplitalized, even thought its parts are
less than $5,000. To do so one needs to get a project code, or PY number,
from Faye Safley, which must be signed by Rick Marshall.
- If the equipment costs more than $5,000 then FOB Charlottesville or FOB
destination needs to be added to the quote.
- Computer related equipment. For some reason UVa wants to make it
hard to buy computer equipment. Hence anything that smells of that ilk is
required to have a CAS exception form, which can be optained from the
Physics Department purchasing office.
- Items over $50,000 requires bids through a RFP and is vetted at a different level.
- If the items are part of a collaborative effort and the group has made a
decision for a certain vendor, then that usually trumps the need for an RFP.
- CAS Guidelines:
.pdf
Forms
- Sole source form:
.doc
- CAS exception form:
.doc
UVA Tax Exemption Number
54-6001796
PY Numbers
- PY00191: NOVA PDB Test Stand
Discontinued PY Numbers
- PY00129: CKM Beam time stamp module
- PY00130: CKM Upstream Magnetic Spectrometer
- PY00142: MIPP hadronic calorimeter
- PY00143: CKM Ring Imaging Cerenkov Counter
- PY00178: NOvA Power Distribution System
- PY00182: NOvA Detector Control System
NOvA Project Numbers
- Project: 425
- Task (PDS): 1.6.4.5
- Task (DCS): 1.7.5.5
HEP budget acronyms
- EDIA: Engineering, Design, Inspection, Acceptance
- G&A: General and Administrative
- M&S: Materials and Services
- SWF: Salary, Wage, Fringe
- F&A: Facilities and administration (Overhead)
- FOB: "Freight on Board"; where the item is to be shipped.
- CAS: Cost Accounting Standards
- OPC: Other project cost (funds given before CD-0 and not charged to project)
- PED: Preliminary Engineering Design funds (funds given before CD-1 and usually
charged to project)
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Shipping things to Fermilab
- Have the item shipped using the FNAL FedEx account:
FNAL FedEx Account: 060413819
- Retain the tracking number for the shipment.
- When recieved at FNAL shipping and recieving, the onsite person
will be contacted, and must provide the tracking number and
the task code that the shipment should be billed to.
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Useful Computer Information
Network Drive:
- UVa people: Your Galileo ID should work in connecting to the network drive.
- non-UVa people: ID: hepguest PW: Mu2e docdb password
- A web interface is: http://hepfile.phys.virginia.edu
- Server name: hepfile.phys.virginia.edu
- SMB share:
- Windows: //hepfile.phys.virginia.edu/hepfile
- Mac: smb://hepfile.phys.virginia.edu/hepfile
- Sites outside of UVa (sftp): sftp://hepfile.phys.virginia.edu/hepfile
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Miscellaneous Information
- How to print parts at UVa:
.pdf
- Largest foamcore size for posters: 40 X 60 in^2.
- Chamber (Fenker) efficiency vs voltage for different gases:
here
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