Overhead (F&A) rates are locked in for the duration of the funding period, or SOW.
UVa fiscal year ends June 30, Federal fiscal year September 30.
Undergraduate student rates:
The range is set by the provost.
Non-UVa students (such as high school students) must be paid a minimum
(living wage) of about $12/hr.
In addition, they have the part-time wage benefit plus temps non-staff benefit on top.
Benifits (note Postdoctoral Fellow a medical position):
Resident in Charlottesville: Conventry/Southern Health
Resident outside of Charlottesville: Aetna
Information: Erika Wheat: 982-0123
Department Technical Support Facilities
Note: No overhead should be charged to these.
Note: The fringe for non-registered students is Social Security.
Note: Faculty are only allowed to work on research 20 weeks during the AY and 8 weeks in the summer.
Equipment < $5,000 is charged F&A (overhead) unless it is capitalized.
That is, it is part of a piece of equipment and has a PY number attached
Equipment orders > $10,000 needs a sole source form. That includes an order
with several items, each of which is less than $10,000, but with a total greater
If building a piece of apparatus that is more than $5,000, and that will
be owned by UVa, then it can be caplitalized, even thought its parts are
less than $5,000. To do so one needs to get a project code, or PY number,
from Faye Safley, which must be signed by Rick Marshall.
If the equipment costs more than $5,000 then FOB Charlottesville or FOB
destination needs to be added to the quote.
Computer related equipment. For some reason UVa wants to make it
hard to buy computer equipment. Hence anything that smells of that ilk is
required to have a CAS exception form, which can be optained from the
Physics Department purchasing office.
Items over $50,000 requires bids through a RFP and is vetted at a different level.
If the items are part of a collaborative effort and the group has made a
decision for a certain vendor, then that usually trumps the need for an RFP.